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Heritage Room Use

The Heritage Room collections are housed in a closed stacks area. Generally, cataloged items such as books, periodicals, and other published items may be retrieved for researchers by any library staff member during regular library hours. Photographs, manuscripts, and other archival materials are available by appointment with the Heritage Room librarian (currently the library director). All researchers will be asked to abide by the Heritage Room and Collection Usage Policy and to complete the Patron Sign-in and Log Sheet each time they visit.

• Heritage Room and Collection Usage Policy
• Heritage Materials Usage

Obtaining Document Copies

Please consult with a library staff member prior to photocopying Heritage Room items. Some material is very fragile and can be irreparably damaged by photocopying. If an item is deemed too fragile for photocopying, researchers may complete a Request for Duplication Form and Heritage Room staff will determine the best method for making copies. To request copies of photographs, please use the Visual Image Order Form.

• Visual Image Order Form

Donating to the Heritage Room

Union Adventist University accepts unrestricted gifts of books, periodicals, photographs, manuscripts, memorabilia, and other items which match the Heritage Room collection development policy. Items which duplicate current holdings, require care beyond the expertise of library staff, or require maintenance beyond the resources of Union Adventist University may be declined. Instead an alternative archival repository may be recommended. Please contact the Heritage Room staff for more information on making a donation.

Institutional Archives

The information on this page is intended to assist Union Adventist University staff and faculty in managing and organizing old records in preparation for deposit in the Heritage Room. Prior to beginning any archival project, please consult with the Heritage Room librarian.

Documents

• Institutional Archives Policy
• Institutional Archives Procedures
• What to Throw Away
• Retention Schedules by Record Series
  • Academic Administration
    • Assessment Committee
    • Teaching Learning Center
• Division of Human Development
• Division of Humanities
• International Rescue & Relief
• Division of Nursing 
• Division of Science & Math

Forms

• Certificate of Records Review and Disposal
• Records Inventory and Transfer
• Retrieval Request